These internal rules supplement the ATLAS statutes (26 articles, 8 titles, Alsace-Moselle local law). In the event of a conflict, the statutes prevail. They may be amended by the board and are submitted for ratification at the next ordinary general meeting.
Anyone wishing to join ATLAS sends a written application to the board (e-mail or online form) including: surname, first name, postal address, e-mail address and a brief statement of motivation.
The board decides within thirty days. If no reply is given within this period, the application is deemed accepted subject to payment of the fee. The board is not required to give reasons for a refusal.
The initial annual fee is 150 euros per year for ordinary members, set by the ordinary general meeting. It is due for the current calendar year whatever the date of joining.
The annual fee is firm and final. No refund will be made in the event of resignation, expulsion, non-use of the association's services or for any other reason whatsoever, except for a duly established payment error.
Manual donations made to the association are irrevocable in accordance with Article 894 of the French Civil Code. No refund may be requested by the donor after payment, for any reason.
Contributions made by contributing members are governed by an individual agreement detailing any conditions of recovery, in accordance with Article 7 of the statutes.
Every member whose fee is up to date receives a named, numbered membership card, which is personal and non-transferable. It gives access to:
The board meets at least once a quarter, convened by the president with at least eight days' notice. Meetings may be held in person, by video conference or in hybrid form.
Minutes are drawn up by the treasurer-secretary and approved at the following meeting. These minutes are archived and available to paying members on request.
Each board member produces a written monthly report before the 5th of the following month, covering:
Any board member who has not produced their report for three consecutive months without justification is in breach and may be subject to removal proceedings.
The key indicators by position are:
Any financial commitment by the association is subject to the following thresholds:
Cash payments are limited to €500 per transaction.
The laboratory (57 ZA le Bois Imbert, 85280 La Ferrière, France) is the main place of work. Access is regulated:
The equipment made available (€200,000) is covered by a provision agreement. Its use is subject to the following rules:
Safety rules that are mandatory and non-negotiable given the voltages and energies involved:
Any technological development, invention, improvement or discovery made within the scope of ATLAS activities, with its resources or on its premises, belongs by right to the ATLAS association, in accordance with Article 23 of the statutes. This applies to all members, employees, volunteers and interns.
Any member, collaborator or visitor with access to ATLAS's non-public work is bound by a confidentiality obligation. A specific NDA may be required by the board for any access to technologies under development.
Any public communication on behalf of the association (press release, social media, interview, article) must be approved beforehand by the president. Members may not speak as representatives of ATLAS without the express authorisation of the board.
Projects wishing to join the incubator submit an application including: presentation of the team, description of the technology, development plan, resource needs and commercial prospects.
The technical committee assesses applications within thirty days. Priority criteria: alternative and innovative nature, demonstrated technical feasibility, adherence to ATLAS values, open-source dissemination potential.
Every incubated structure signs an incubation agreement specifying:
Training courses are approved by the board before any public communication. A detailed programme is drawn up by the lead technician and submitted to the president for approval.
Paying members receive a minimum 20% discount on public prices. Registrations are confirmed by payment of a non-refundable deposit of 30% of the total amount.
If a participant cancels less than 15 days before the training, no refund will be made. If ATLAS cancels, participants are refunded in full.
The following are prohibited within the association and on its premises:
In the event of a proven breach, the procedure takes place in three stages:
Expenses incurred by board members in the course of their duties (travel, supplies, representation) are reimbursed on presentation of receipts, after approval by the treasurer, within the limits set by the board.
The association mainly uses e-mail. Every member must provide a valid e-mail address and check it regularly. Failure to reply within eight days to an official communication constitutes tacit agreement on the points not disputed.
These rules may be amended by decision of the board by simple majority. Any amendment is communicated to members within fifteen days and submitted for ratification at the next ordinary general meeting.
These rules enter into force on 8 June 2026. They are communicated to every new member on joining and are available on request from the treasurer-secretary.
